Band Volunteers

Volunteer Roles for the ABRHS Marching Colonials Band

There are various roles for volunteers at AB Marching Band events. The roles include student chaperone, uniform support, snack van driver, snack van helper, truck driver, and truck crew. Volunteers need to be able to comfortably perform the tasks described for the roles signed up for so as to ensure safe and successful events for the students.

Student Chaperone

      1. Follow the general chaperone/volunteer rules as well as abide by the ABFOM uniform policy including khaki pants/skirt/ shorts, and ABFOM shirt.
      2. Assist students as necessary to ensure a safe and successful event. This duty may include but are not limited to the following duties:
        a. Positioning and repositioning instruments and equipment prior to and after a performance. This task entails lifting, pulling, and / or pushing instruments and auxiliary equipment and walking unassisted.
        b. For parades and marches up to football fields, assist with covering hazards in the road such as potholes, horse droppings, etc.
        c. Help with uniform support duties.
        d. Aide with snack duties.
      3. For rehearsals:

        a. Sit on the field during all rehearsal times to watch for students who might feel unwell and help with paperwork as requested. Call for assistance if needed for medical emergencies. Call boxes are located at the field.
        b. At the end of each rehearsal, pick up items left behind by the students and carry them down to the band room, placing items on the blue box in the band room or in another designated lost & found location.
        c. Make a list of announcements, consisting of reminders such as picking up trash from the field, driving carefully in the parking lots, and checking the lost and found (the blue box in the band room) for missing items. Ask other coordinators of camp (treasurer, uniform committee, etc.) if they have anything to add to the list.
        d. Stay at the field until all students have left the rehearsal field and returned to the high school.
        e. A chaperone or chaperone coordinator must stay until all students have left or been picked up unless directed by the band director / band director is onsite.

      4. For football games, parades, and/or competitions:

        a. Assist with pluming and /or depluming of students’ hats.
        b. Walk quickly and unassisted alongside band as directed. Chaperones walking in the front may have to run back and forth between the snack/equipment van during the event. If you are walking in a parade, you also may have to run in the middle of the band to stand next to a road hazard ensuring students march around you and not into the hazard.

      5. Chaperone Coordinators have additional duties as follows

 

Truck Driver

    1. Follow the general chaperone/volunteer rules as well as abide by the ABFOM uniform policy including khaki pants/skirt/ shorts, and ABFOM shirt.
    2. Pick up a 15 – 26 ft. truck from a designated local truck rental facility prior to an event. Provide driver’s license for rental and obtain truck rental insurance.
    3. Drive truck safely to ABRHS to arrive before report time.
    4. Assist in loading boards, drum cases, sousaphone cases, other instrument cases, auxiliary equipment, including but not limited to pit equipment, tables and totes onto a truck at the school.

 

Truck Crew

    1. Follow the general chaperone/volunteer rules as well as abide by the ABFOM uniform policy including khaki pants/skirt/ shorts, and ABFOM shirt.
    2. Ride in the equipment truck with the driver and abide by state seat belt rules. If additional crew is required, the persons ride on the buses.
    3. Load drum cases, sousaphone cases, other instrument cases, auxiliary equipment, including but not limited to pit equipment, tables and totes onto a truck at the school.

 

Snack Van Driver and Snack Van Helper

For football games, competitions, and parades, the snack van driver and snack van helper:

      1. Follow the general chaperone/volunteer rules as well as abide by the ABFOM uniform policy including khaki pants/skirt/ shorts, and ABFOM shirt.
      2. Load and unload tables, liquid filled canisters, crates, ancillary equipment including uniforms, hats, plume bags, instrument cases, and other miscellaneous materials in and out of the snack van. This task entails lifting, pulling, and / or pushing the full canisters, instruments and auxiliary equipment and walking unassisted.
      3. Ensure there are enough drinks, snacks, cups, napkins, wipes, paper towels, trash bags, tarps, and that the vehicle door magnets are taken from the director’s office to the snack van for use during the event. Do not use the magnets while driving to the event; only use them at the event for parking and access to the event.
      4. At the beginning of the game, place a water canister with the band in the bleachers and stock with cups. Remove the canister at half time and return to the van.
      5. Carry the tables and canisters to the designated ‘snack location’ and set up tables and canisters for snack during the half time show such that the snacks are prepared for when the band completes their performance.

The snack van driver also needs to meet the following requirements:

      1. For snack van/truck/SUV, provide vehicle registration and insurance.

For parades, the snack van driver and/or the snack van helper also needs to be able to complete the following:

      1. Sit in the back seat of the van, and fill the water bottles quickly. In addition, be able to get out of the van, and run them up to the chaperones and students as needed.